It’s not a matter of IF property damage will occur to your Tampa rental property, but WHEN. Below are guidelines on how to react to rental property damages:
Record All Damage
The first step that should be always taken when your property is damaged is to document everything carefully. You should take pictures and write descriptions of the condition of the property and any existing or new damage beyond ordinary wear and tear. Having a clear record of the damage caused by a tenant is imperative. When the damaged property is being documented, ensure that the following is included:
• Many pictures of the damage are captured from all angles.
• A video recording of a walk-through to show damage to appliances or rooms, if possible.
• Record details to include measurements of the magnitude of the damage.
• The admission or acceptance of the tenant of the damage described, when feasible.
Furthermore, ensure that all conversations and contacts between you and the tenant are documented. These are crucial to have if there is a dispute over the damages.
Get Written Quotes for Repairs
Whether the lease agreement requires that the renter or the landlord is responsible for the repairs, all quotes for labor and the parts should be in writing and transparent before the start of the repairs. These quotes prove the financial aspect of the damage and are a vital part of the documentation process.
When Applicable, Use Security Deposit to Cover Repair Costs
Prior to any tenant moving into a rental property, the collection of a security deposit is typically done. This serves as a safeguard against damage and other issues that arise throughout the lease period. It is essential to remember that the deposit was collected for a particular reason and can be applied to approved repairs. Ensure specific itemization is done to show how the deposit is being used.
Consider a Rental Property Management Professional
Landlords sometimes have a number of properties that come with constant day-to-day business obligations. Not only is this time-consuming, but it can be quite stressful as well. As it relates to damages to your rental property, a reputable and experienced property manager can deal with this situation. He or she will follow the appropriate procedures so the issue can be quickly and painlessly resolved.
Are you looking for a Tampa property management company? Contact Specialized Property Management Tampa today, and learn more about the benefits of innovative property management systems, and how we stand out in a crowded industry.
Please give us a call at 813-548-3045 or visit us online for more information and a quote. We are looking forward to serving all of your property management needs!
